KEYBOARD
SHORTCUTS FOR MICROSOFT OFFICE WORD
The
keyboard shortcuts that are described in this Help topic refer to the U.S.
For
keyboard shortcuts in which you press two or more keys simultaneously, the keys
to press are separated by a plus sign ( + ) in Microsoft Office Word 2007 Help.
For keyboard shortcuts in which you press one key immediately followed by
another key, the keys to press are separated by a comma (,).
Switch to the
next window. ALT + TAB
Switch to the
previous window. ALT + SHIFT + TAB
Close the active
window. CTRL + W or CTRL + F4
Restore the size
of the active window after you maximize it. ALT
+ F5
Move to a task
pane from another pane in the program window (clockwise direction). You may
need to press F6 more than once. F6
Move to a task
pane from another pane in the program window (counterclockwise direction). SHIFT + F6
When more than
one window is open, switch to the next window. CTRL
+ F6
Switch to the
previous window. CTRL + SHIFT + F6
Maximize or
restore a selected window. CTRL + F10
Copy a picture
of the screen to the Clipboard. PRINT
SCREEN
Copy a picture
of the selected window to the Clipboard. ALT
+ PRINT SCREEN
To do this Press
Move from an
open dialog box back to the document, for dialog boxes such as Find and Replace
that support this behavior. ALT + F6
Move to the next
option or option group. TAB
Move to the
previous option or option group. SHIFT
+ TAB
Switch to the
next tab in a dialog box. CTRL +
TAB
Switch to the
previous tab in a dialog box. CTRL + SHIFT
+ TAB
Move between
options in an open drop-down list, or between options in a group of options. Arrow keys
Perform the
action assigned to the selected button; select or clear the selected check box. SPACEBAR
Select an
option; select or clear a check box. ALT
+ the letter underlined in an option
Open a selected
drop-down list. ALT + DOWN ARROW
Select an option
from a drop-down list. First
letter of an option in a drop-down list
Close a selected
drop-down list; cancel a command and close a dialog box. ESC
Run the selected
command. ENTER
An
edit box is a blank in which you type or paste an entry, such as your user name
or the path to a folder.
Move to the
beginning of the entry. HOME
Move to the end
of the entry. END
Move one
character to the left or right. LEFT
ARROW or RIGHT ARROW
Move one word to
the left. CTRL + LEFT ARROW
Move one word to
the right. CTRL + RIGHT ARROW
Select or
unselect one character to the left. SHIFT
+ LEFT ARROW
Select or
unselect one character to the right. SHIFT
+ RIGHT ARROW
Select or
unselect one word to the left. CTRL
+ SHIFT + LEFT ARROW
Select or
unselect one word to the right. CTRL
+ SHIFT + RIGHT ARROW
Select from the
insertion point to the beginning of the entry. SHIFT
+ HOME
Select from the
insertion point to the end of the entry. SHIFT
+ END
Display the Open
dialog box. CTRL + F12 or CTRL + O
Display the Save
As dialog box. F12
Go to the
previous folder. ALT + 1
Up One Level
button: Open the folder one level above the open folder. ALT + 2
Delete button:
Delete the selected folder or file. DELETE
Create New
Folder button: Create a new folder. ALT
+ 4
Views button:
Switch among available folder views. ALT + 5
Display a
shortcut menu for a selected item such as a folder or file. SHIFT + F10
Move between
options or areas in the dialog box. TAB
Open the Look in
list. F4 or ALT + I
Update the file
list. F5
Cancel an
action. ESC
Undo an action. CTRL + Z
Redo or repeat
an action. CTRL + Y
Move to a task
pane from another pane in the program window. (You may need to press F6 more
than once.) F6
When a menu is
active, move to a task pane. (You may need to press CTRL + TAB more than once.) CTRL + TAB
When a task pane
is active, select the next or previous option in the task pane. TAB or SHIFT + TAB
Display the full
set of commands on the task pane menu. CTRL
+ SPACEBAR
Perform the
action assigned to the selected button. SPACEBAR
or ENTER
Open a drop-down
menu for the selected gallery item. SHIFT
+ F10
Select the first
or last item in a gallery. HOME
or END
Scroll up or
down in the selected gallery list. PAGE UP
or PAGE DOWN
Close A Task Pane
Press F6 to move
to the task pane, if necessary.
Press CTRL + SPACEBAR.
Use the arrow
keys to select Close, and then press ENTER.
Display the
shortcut menu for the selected item. SHIFT
+ F10
Display the menu
or message for a smart tag or for the AutoCorrect Options button or the Paste
options button. If more than one smart tag is present, switch to the next smart
tag and display its menu or message. ALT
+ SHIFT + F10
Select the next
item on a smart tag menu. DOWN ARROW
Select the
previous item on a smart tag menu. UP
ARROW
Perform the
action for the selected item on a smart tag menu. ENTER
Close the smart
tag menu or message. ESC
Tips
You
can ask to be notified by a sound whenever a smart tag appears. To hear audio
cues, you must have a sound card. You must also have Microsoft Office Sounds
installed on your computer.
If
you have access to the World Wide Web, you can download Microsoft Office Sounds
from the Microsoft Office Online Web site. After you install the sound files,
do the following in Microsoft Office Access 2007, Microsoft Office Excel 2007,
Microsoft Office PowerPoint 2007, or Microsoft Office Word 2007:
Press ALT + F to
open the menu under the Microsoft Office Button, and then press I to open
Program Options.
Press A to
select Advanced, and then press TAB to move to the Advanced Options for working
with Program.
Press ALT + S
twice to move to the Provide feedback with soundcheck box, which is under
General, and then press SPACEBAR.
Press TAB
repeatedly to select OK, and then press ENTER.
Note:
When you select or clear this check box, the setting affects all
Office programs that support sound.
Navigating The Ribbon User Interface
(The
breakdown of keystrokes for each Ribbon begins on page 14 of this document.)
Access keys
provide a way to quickly use a command by pressing a few keys, no matter where
you are in the program. Every command in Office Word 2007 can be accessed by
using an access key. You can get to most commands by using two to five
keystrokes. To use an access key:
Press ALT.
The KeyTips are
displayed over each feature that is available in the current view.
Press the letter
shown in the KeyTip over the feature that you want to use.
Depending on
which letter you press, you may be shown additional KeyTips. For example, if
the Home tab is active and you press I, the Insert tab is displayed, along with
the KeyTips for the groups on that tab.
Continue
pressing letters until you press the letter of the command or control that you
want to use. In some cases, you must first press the letter of the group that
contains the command.
Note: To cancel the action that you are taking and
hide the KeyTips, press ALT.
Another
way to use the keyboard to work with Ribbon programs is to move the focus among
the tabs and commands until you find the feature that you want to use. The
following table lists some ways to move the keyboard focus without using the
mouse.
Select the
active tab of the Ribbon and activate the access keys. ALT or F10. Press either of these keys again to move back to
the document and cancel the access keys.
Move to another
tab of the Ribbon. F10 to select the
active tab, and then LEFT ARROW or RIGHT ARROW
Hide or show the
Ribbon. CTRL + F1
Display the
shortcut menu for the selected command. SHIFT
+ F10
Move the focus
to select each of the following areas of the window:
Active tab of
the Ribbon
Any open task
panes
Toolbar at the
bottom of the window
Your document F6
Move the focus
to each command on the Ribbon, forward or backward, respectively. TAB or SHIFT + TAB
Move down, up,
left, or right, respectively, among the items on the Ribbon. DOWN ARROW, UP ARROW, LEFT ARROW, or
RIGHT ARROW
Activate the
selected command or control on the Ribbon. SPACEBAR
or ENTER
Open the
selected menu or gallery on the Ribbon. SPACEBAR
or ENTER
Activate a
command or control on the Ribbon so you can modify a value. ENTER
Finish modifying
a value in a control on the Ribbon, and move focus back to the document. ENTER
Get help on the
selected command or control on the Ribbon. (If no Help topic is associated with
the selected command, a general Help topic about the program is shown instead.) F1
QUICK REFERENCE
FOR MICROSOFT OFFICE WORD
Create a
nonbreaking space. CTRL + SHIFT + SPACEBAR
Create a
nonbreaking hyphen. CTRL + HYPHEN
Make letters
bold. CTRL + B
Make letters
italic. CTRL + I
Make letters
underline. CTRL + U
Decrease font
size one value. CTRL + SHIFT + <
Increase font
size one value. CTRL + SHIFT + >
Decrease font
size 1 point. CTRL + [
Increase font
size 1 point. CTRL + ]
Remove paragraph
or character formatting. CTRL + SPACEBAR
Copy the
selected text or object. CTRL + C
Cut the selected
text or object. CTRL + X
Paste text or an
object. CTRL + V
Paste special CTRL + ALT + V
Paste formatting
only CTRL + SHIFT + V
Undo the last
action. CTRL + Z
Redo the last
action. CTRL + Y
Open the Word
Count dialog box. CTRL + SHIFT + G
WORKING WITH
DOCUMENTS AND WEB PAGES
Create a new
document of the same type as the current or most recent document. CTRL + N
Open a document. CTRL + O
Close a
document. CTRL + W
Split the
document window. ALT + CTRL + S
Remove the
document window split. ALT + SHIFT + C
Save a document. CTRL + S
Find text,
formatting, and special items. CTRL
+ F
Repeat find
(after closing Find and Replace window). ALT
+ CTRL + Y
Replace text,
specific formatting, and special items. CTRL
+ H
Go to a page,
bookmark, footnote, table, comment, graphic, or other location. CTRL + G
Switch between
the last four places that you have edited. ALT
+ CTRL + Z
Open a list of
browse options. Press the arrow keys to select an option, and then press ENTER
to browse through a document by using the selected option. ALT + CTRL + HOME
Move to the
previous edit location. CTRL + PAGE UP
Move to the next
edit location. CTRL + PAGE DOWN
Switch to Print
Layout view. ALT + CTRL + P
Switch to
Outline view. ALT + CTRL + O
Switch to Draft
view. ALT + CTRL + N
Promote a
paragraph. ALT + SHIFT + LEFT ARROW
Demote a
paragraph. ALT + SHIFT + RIGHT ARROW
Demote to body
text. CTRL + SHIFT + N
Move selected
paragraphs up. ALT + SHIFT + UP ARROW
Move selected
paragraphs down. ALT + SHIFT + DOWN
ARROW
Expand text
under a heading. ALT + SHIFT + PLUS SIGN
Collapse text
under a heading. ALT + SHIFT + MINUS
SIGN
Expand or
collapse all text or headings. ALT
+ SHIFT + A
Hide or display
character formatting. The slash (/) key on
the numeric keypad
Show the first
line of body text or all body text. ALT
+ SHIFT + L
Show all
headings with the Heading 1 style. ALT + SHIFT
+ 1
Show all
headings up to Heading n. ALT + SHIFT + n
Insert a tab
character. CTRL + TAB
Print a
document. CTRL + P
Switch in or out
of print preview. ALT + CTRL + I
Move around the
preview page when zoomed in. Arrow
keys
Move by one
preview page when zoomed out. PAGE
UP or PAGE DOWN
Move to the
first preview page when zoomed out. CTRL
+ HOME
Move to the last
preview page when zoomed out. CTRL + END
Insert a
comment. ALT + CTRL + M
Turn change
tracking on or off. CTRL + SHIFT
+ E
Close the
Reviewing Pane if it is open. ALT
+ SHIFT + C
Note:
Some screen readers may not be compatible with Full Screen Reading view.
Go to beginning
of document. HOME
Go to end of
document. END
Go to page n. n, ENTER
Exit reading
layout view. ESC
Mark a table of
contents entry. ALT + SHIFT + O
Mark a table of
authorities entry (citation). ALT + SHIFT
+ I
Mark an index
entry. ALT + SHIFT + X
Insert a
footnote. ALT + CTRL + F
Insert an
endnote. ALT + CTRL + D
Insert a
hyperlink. CTRL + K
Go back one
page. ALT + LEFT ARROW
Go forward one
page. ALT + RIGHT ARROW
Refresh. F9
EDIT AND MOVE
TEXT AND GRAPHICS
Delete one
character to the left. BACKSPACE
Delete one word
to the left. CTRL + BACKSPACE
Delete one
character to the right. DELETE
Delete one word
to the right. CTRL + DELETE
Cut selected
text to the Office Clipboard. CTRL + X
Undo the last
action. CTRL + Z
Cut to the
Spike. CTRL + F3
Open the Office
Clipboard Press ALT + H to move to the
Home tab, and then press F,O.
Copy selected
text or graphics to the Office Clipboard. CTRL
+ C
Cut selected
text or graphics to the Office Clipboard. CTRL
+ X
Paste the most
recent addition to the Office Clipboard. CTRL
+ V
Move text or
graphics once. F2 (then move the cursor
and press ENTER)
Copy text or
graphics once. SHIFT + F2 (then move
the cursor and press ENTER)
When text or an
object is selected, open the Create New Building Block dialog box. ALT + F3
When the
building block — for example, a SmartArt graphic — is selected,
display the shortcut menu that is associated with it. SHIFT + F10
Cut to the
Spike. CTRL + F3
Paste the Spike
contents. CTRL + SHIFT + F3
Copy the header
or footer used in the previous section of the document. ALT + SHIFT + R
A field CTRL + F9
A line break SHIFT + ENTER
A page break CTRL + ENTER
A column break CTRL + SHIFT + ENTER
An em dash ALT + CTRL + MINUS SIGN
An en dash CTRL + MINUS SIGN
An optional
hyphen CTRL + HYPHEN
A nonbreaking
hyphen CTRL + SHIFT + HYPHEN
A nonbreaking
space CTRL + SHIFT + SPACEBAR
The copyright
symbol ALT + CTRL + C
The registered
trademark symbol ALT + CTRL + R
The trademark
symbol ALT + CTRL + T
An ellipsis ALT + CTRL + PERIOD
A single opening
quotation mark CTRL + `(single
quotation mark), `(single quotation mark)
A single closing
quotation mark CTRL + ' (single
quotation mark), ' (single quotation mark)
Double opening
quotation marks CTRL + ` (single
quotation mark), SHIFT + ' (single quotation mark)
Double closing
quotation marks CTRL + ' (single
quotation mark), SHIFT + ' (single quotation mark)
An AutoText
entry ENTER (after you type the first
few characters of the AutoText entry name and when the ScreenTip appears)
Insert the
Unicode character for the specified Unicode (hexadecimal) character code. For
example, to insert the euro currency symbol (
), type 20AC,
and then hold down ALT and press X. The
character code, ALT + X
Find out the Unicode
character code for the selected character ALT
+ X
Insert the ANSI
character for the specified ANSI (decimal) character code. For example, to
insert the euro currency symbol, hold down ALT and press 0128 on the numeric
keypad. ALT + the character code (on the
numeric keypad)
Select
text by holding down SHIFT and using the arrow keys to move the cursor.
Turn extend mode
on. F8
Select the
nearest character. F8, and then press
LEFT ARROW or RIGHT ARROW
Increase the
size of a selection. F8 (press
once to select a word, twice to select a sentence, and so on)
Reduce the size
of a selection. SHIFT + F8
Turn extend mode
off. ESC
Extend a
selection one character to the right. SHIFT
+ RIGHT ARROW
Extend a
selection one character to the left. SHIFT
+ LEFT ARROW
Extend a
selection to the end of a word. CTRL
+ SHIFT + RIGHT ARROW
Extend a
selection to the beginning of a word. CTRL
+ SHIFT + LEFT ARROW
Extend a
selection to the end of a line. SHIFT
+ END
Extend a
selection to the beginning of a line. SHIFT
+ HOME
Extend a
selection one line down. SHIFT + DOWN
ARROW
Extend a
selection one line up. SHIFT + UP
ARROW
Extend a
selection to the end of a paragraph. CTRL
+ SHIFT + DOWN ARROW
Extend a
selection to the beginning of a paragraph. CTRL
+ SHIFT + UP ARROW
Extend a
selection one screen down. SHIFT + PAGE
DOWN
Extend a
selection one screen up. SHIFT + PAGE
UP
Extend a
selection to the beginning of a document. CTRL
+ SHIFT + HOME
Extend a
selection to the end of a document. CTRL
+ SHIFT + END
Extend a
selection to the end of a window. ALT + CTRL
+ SHIFT + PAGE DOWN
Extend a
selection to include the entire document. CTRL
+ A
Select a
vertical block of text. CTRL + SHIFT
+ F8, and then use the arrow keys; press ESC to cancel selection mode
Extend a
selection to a specific location in a document. F8
+ arrow keys; press ESC to cancel selection mode
Select the next
cell's contents. TAB
Select the
preceding cell's contents. SHIFT + TAB
Extend a
selection to adjacent cells. Hold down
SHIFT and press an arrow key repeatedly
Select a column. Use the arrow keys to move to the
column's top or bottom cell, and then do one of the following:
Press SHIFT + ALT
+ PAGE DOWN to select the column from top to bottom.
Press SHIFT + ALT
+ PAGE UP to select the column from bottom to top.
Extend a
selection (or block). CTRL + SHIFT + F8,
and then use the arrow keys; press ESC to cancel selection mode
Select an entire
table. ALT + 5 on the numeric keypad (with
NUM LOCK off)
One character to
the left LEFT ARROW
One character to
the right RIGHT ARROW
One word to the
left CTRL + LEFT ARROW
One word to the
right CTRL + RIGHT ARROW
One paragraph up CTRL + UP ARROW
One paragraph
down CTRL + DOWN ARROW
One cell to the
left (in a table) SHIFT + TAB
One cell to the
right (in a table) TAB
Up one line UP ARROW
Down one line DOWN ARROW
To the end of a
line END
To the beginning
of a line HOME
To the top of
the window ALT + CTRL + PAGE UP
To the end of
the window ALT + CTRL + PAGE DOWN
Up one screen
(scrolling) PAGE UP
Down one screen
(scrolling) PAGE DOWN
To the top of
the next page CTRL + PAGE DOWN
To the top of
the previous page CTRL + PAGE UP
To the end of a
document CTRL + END
To the beginning
of a document CTRL + HOME
To a previous
revision SHIFT + F5
After opening a
document, to the location you were working in when the document was last closed SHIFT + F5
To the next cell
in a row TAB
To the previous
cell in a row SHIFT + TAB
To the first
cell in a row ALT + HOME
To the last cell
in a row ALT + END
To the first
cell in a column ALT + PAGE UP
To the last cell
in a column ALT + PAGE DOWN
To the previous
row UP ARROW
To the next row DOWN ARROW
One row up ALT + SHIFT + UP ARROW
One row down ALT + SHIFT + DOWN ARROW
New paragraphs
in a cell ENTER
Tab characters
in a cell CTRL + TAB
Character and
paragraph formatting
Copy formatting
from text. CTRL + SHIFT + C
Apply copied
formatting to text. CTRL + SHIFT + V
Note: The following keyboard shortcuts do not work
in Full Screen Reading mode.
Open the Font
dialog box to change the font. CTRL
+ SHIFT + F
Increase the
font size. CTRL + SHIFT + >
Decrease the
font size. CTRL + SHIFT + <
Increase the
font size by 1 point. CTRL + ]
Decrease the
font size by 1 point. CTRL + [
Open the Font
dialog box to change the formatting of characters. CTRL + D
Change the case
of letters. SHIFT + F3
Format all
letters as capitals. CTRL + SHIFT + A
Apply bold
formatting. CTRL + B
Apply an
underline. CTRL + U
Underline words
but not spaces. CTRL + SHIFT + W
Double-underline
text. CTRL + SHIFT + D
Apply hidden
text formatting. CTRL + SHIFT +
H
Apply italic
formatting. CTRL + I
Format letters
as small capitals. CTRL + SHIFT +
K
Apply subscript
formatting (automatic spacing). CTRL
+ EQUAL SIGN
Apply
superscript formatting (automatic spacing). CTRL
+ SHIFT + PLUS SIGN
Remove manual
character formatting. CTRL + SPACEBAR
Change the
selection to the Symbol font. CTRL +
SHIFT + Q
Display
nonprinting characters. CTRL + SHIFT
+ * (asterisk on numeric keypad does not work)
Review text
formatting. SHIFT + F1 (then
click the text with the formatting you want to review)
Copy formats. CTRL + SHIFT + C
Paste formats. CTRL + SHIFT + V
Single-space
lines. CTRL + 1
Double-space
lines. CTRL + 2
Set 1.5-line
spacing. CTRL + 5
Add or remove
one line space preceding a paragraph. CTRL
+ 0 (zero)
Switch a
paragraph between centered and left-aligned. CTRL
+ E
Switch a
paragraph between justified and left-aligned. CTRL
+ J
Switch a
paragraph between right-aligned and left-aligned. CTRL + R
Left align a
paragraph. CTRL + L
Indent a
paragraph from the left. CTRL + M
Remove a
paragraph indent from the left. CTRL
+ SHIFT + M
Create a hanging
indent. CTRL + T
Reduce a hanging
indent. CTRL + SHIFT + T
Remove paragraph
formatting. CTRL + Q
Open Apply
Styles task pane. CTRL + SHIFT + S
Open Styles task
pane. ALT + CTRL + SHIFT + S
Start
AutoFormat. ALT + CTRL + K
Apply the Normal style. CTRL
+ SHIFT + N
Apply the
Heading 1 style. ALT + CTRL + 1
Apply the
Heading 2 style. ALT + CTRL + 2
Apply the
Heading 3 style. ALT + CTRL + 3
Close The Styles Task Pane
If the Styles
task pane is not selected, press F6 to select it.
Press CTRL + SPACEBAR.
Use the arrow
keys to select Close, and then press ENTER.
INSERT AND EDIT
OBJECTS
Press ALT, N, J,
and then J to open the Object dialog box.
Do one of the
following.
Press DOWN ARROW
to select an object type, and then press ENTER to create an object.
Press CTRL + TAB
to switch to the Create from File tab, and then type the file name of the
object that you want to insert or browse to the file.
With the cursor
positioned to the left of the object in your document, select the object by
pressing SHIFT + RIGHT ARROW.
Press SHIFT + F10.
Press the TAB
key to get to Object name Object, press ENTER, and then press ENTER again.
Press and
release ALT, N, and then M to select SmartArt.
Press the arrow
keys to select the type of graphic that you want.
Press TAB, and
then press the arrow keys to select the graphic that you want to insert.
Press ENTER.
Press and
release ALT, N, and then W to select WordArt.
Press the arrow
keys to select the WordArt style that you want, and then press ENTER.
Type the text that
you want.
Press TAB, and
then press ENTER.
MAIL MERGE AND
FIELDS
Note: You must be on the Mailings tab to use these
keyboard shortcuts.
Preview a mail
merge. ALT + SHIFT + K
Merge a
document. ALT + SHIFT + N
Print the merged
document. ALT + SHIFT + M
Edit a
mail-merge data document. ALT + SHIFT
+ E
Insert a merge
field. ALT + SHIFT + F
Insert a DATE
field. ALT + SHIFT + D
Insert a LISTNUM
field. ALT + CTRL + L
Insert a PAGE
field. ALT + SHIFT + P
Insert a TIME
field. ALT + SHIFT + T
Insert an empty
field. CTRL + F9
Update linked
information in a Microsoft Office Word source document. CTRL + SHIFT + F7
Update selected
fields. F9
Unlink a field. CTRL + SHIFT + F9
Switch between a
selected field code and its result. SHIFT
+ F9
Switch between
all field codes and their results. ALT
+ F9
Run GOTOBUTTON
or MACROBUTTON from the field that displays the field results. ALT + SHIFT + F9
Go to the next
field. F11
Go to the
previous field. SHIFT + F11
Lock a field. CTRL + F11
Unlock a field. CTRL + SHIFT + F11
LANGUAGE BAR
Switch between
languages or keyboard layouts. Left
ALT + SHIFT
Display a list
of correction alternatives. Windows
Key + C
Turn handwriting
on or off. Windows Key + H
Turn Japanese
Input Method Editor (IME) on 101 keyboard on or off. ALT + ~
Turn Korean IME
on 101 keyboard on or off. Right
ALT
Turn Chinese IME
on 101 keyboard on or off. CTRL +
SPACEBAR
TIPS
You
can choose the key combination for switching between languages or keyboard
layouts in the Advanced Key Setting dialog box. To open the Advanced Key
Setting dialog box, right-click the Language bar, and then click Settings.
Under Preferences, click Key Settings.
The
Windows logo key is available on the bottom row of keys on most keyboards.
FUNCTION KEY
REFERENCE
Get Help or
visit Microsoft Office Online. F1
Move text or
graphics. F2
Repeat the last
action. F4
Choose the Go To
command (Home tab). F5
Go to the next
pane or frame. F6
Choose the
Spelling command (Review tab). F7
Extend a
selection. F8
Update the
selected fields. F9
Show KeyTips. F10
Go to the next
field. F11
Choose the Save
As command (Microsoft Office Button). F12
To do this Press
Start
context-sensitive Help or reveal formatting. SHIFT
+ F1
Copy text. SHIFT + F2
Change the case
of letters. SHIFT + F3
Repeat a Find or
Go To action. SHIFT + F4
Move to the last
change. SHIFT + F5
Go to the
previous pane or frame (after pressing F6). SHIFT
+ F6
Choose the
Thesaurus command (Review tab, Proofing group). SHIFT
+ F7
Shrink a
selection. SHIFT + F8
Switch between a
field code and its result. SHIFT + F9
Display a
shortcut menu. SHIFT + F10
Go to the
previous field. SHIFT + F11
Choose the Save
command (Microsoft Office Button). SHIFT
+ F12
Choose the Print
Preview command (Microsoft Office Button). CTRL
+ F2
Cut to the
Spike. CTRL + F3
Close the
window. CTRL + F4
Go to the next
window. CTRL + F6
Insert an empty
field. CTRL + F9
Maximize the
document window. CTRL + F10
Lock a field. CTRL + F11
Choose the Open
command (Microsoft Office Button). CTRL
+ F12
Insert the
contents of the Spike. CTRL + SHIFT
+ F3
Edit a bookmark. CTRL + SHIFT + F5
Go to the
previous window. CTRL + SHIFT + F6
Update linked
information in an Office Word 2007 source document. CTRL + SHIFT + F7
Extend a
selection or block. CTRL + SHIFT + F8,
and then press an arrow key
Unlink a field. CTRL + SHIFT + F9
Unlock a field. CTRL + SHIFT + F11
Choose the Print
command (Microsoft Office Button). CTRL
+ SHIFT + F12
Go to the next
field. ALT + F1
Create a new
Building Block. ALT + F3
Exit Office Word
2007. ALT + F4
Restore the
program window size. ALT + F5
Move from an
open dialog box back to the document, for dialog boxes such as Find and Replace
that support this behavior. ALT + F6
Find the next
misspelling or grammatical error. ALT
+ F7
Run a macro. ALT + F8
Switch between
all field codes and their results. ALT
+ F9
Maximize the
program window. ALT + F10
Display
Microsoft Visual Basic code. ALT
+ F11
Go to the
previous field. ALT + SHIFT + F1
Choose the Save
command (Microsoft Office Button). ALT
+ SHIFT + F2
Display the
Research task pane. ALT + SHIFT + F7
Run GOTOBUTTON
or MACROBUTTON from the field that displays the field results. ALT + SHIFT + F9
Display a menu
or message for a smart tag. ALT + SHIFT
+ F10
Display
Microsoft System Information. CTRL
+ ALT + F1
Choose the Open
command (Microsoft Office Button). CTRL
+ ALT + F2
KEYSTROKES FOR
MS WORD 2007 RIBBONS
Home
Ribbon – ALT + H
Home Ribbon Commands
Cut – X
Copy – C
Paste – V
Paste Formatting
– F, P
Clipboard – F, O
Font Format – F,
F
Font Size – F, S
Font Grow – F, G
Font Shrink – F,
K
Font Clear
Formatting – E
Bold – 1
Italiac – 2
Underline – 3
Strikethrough –
4
Subscript – 5
Superscript – 6
Change
Capitalization – 7
Font Highlight Text
Color – I
Font Color – F, C
Font – F, N
Paragraph
Bullets – U
Paragraph
Numbering – N
Paragraph
Outline – M
Paragraph Indent
– A, O
Paragraph
Hanging Indent – A, I
Paragraph Sort –
S, O
Show Paragraph
Marks – 8
Paragraph Align
Left – A, L
Paragraph Align
Center – A, C
Paragarph Align
Right – A, R
Paragarph Line Spacking - K
Paragrahp Shading
- H
Paragraph Bottom
Border - B
Paragraph Dialog
– P, G
Styles - L
Change Styles -
G
Styles Dialog –
F, Y
Find – F, D
Replace - R
Select – S, L
Insert
Ribbon – ALT + N
Insert Ribbon Commands
Cover Page – V
Blank Page – N, P
Page Break – B
Table - T
Picture - P
Clip Art – F
Shapes – S, H
Smart Art – M
Chart – C
Hyperlink – I
Bookmark – I
Cross Reference
– R, F
Header – H
Footer – O
Page Number – N,
U
Text Box – X
Quick Parts – Q
Word Art – W
Drop Cap – R, C
Date & Time
– D
Object – J
Equation – E
Symbol – U
Page
Layout Ribbon – ALT + P
Page Layout Ribbon Commands
Themes – T, H
Theme Color – T,
C
Theme Font - T, F
Theme Effects –
T, E
Margins – M
Page Orientation
– O
Page Size – S, Z
Columns – J
Page Breaks – B
Line Numbers –
L, N
Hypenation – H
Page Setup
Dialog – S, P
Watermark – P, W
Page Color – P, C
Page Borders –
P, B
Indent Left – I,
L
Indent Right –
I, R
Paragarph
Spacing Before – S, B
Paragraph
Spacing After – S, A
Paragraph Dialog
– P, G
Arrange Position
– P, O
Arrange Bring to
Front – A, F
Arrange Bring to
Back – A, B
Text Wrapping –
T, W
Arrange Align –
A, A
Arrange Group –
A, G
Arrange Rotate –
A, Y
Refereces
Ribbon – ALT + S
References Ribbon Commands
Table of
Contents – T
Add Text – A
Update Table – U
FootnotesInsert
– F
FootnotesInsert
Endnote – E
Footnotes Next
footnote – O
Footnotes Show
Notes – H
Footnotes Dialog
– Q
Insert Citation
– C
Manage Sources –
M
Citation and
Bibliography Style – L
Bibliography – B
Captions Insert
Caption – P
Captions Insert
Table of Figures – G
Captions Update
Table – V
Captions Cross
Reference – R, F
Index Mark Entry
– N
Index Insert
Index – X
Index Update
Index – D
Table of
Authorities Mark Citation – I
Table of Authorities
Insert Table of Authroities – R, T
Table of
Authorities Update Table of Authorities – R, U
Mailings
Ribbon – ALT + M
Mailings Ribbon Commands
Create Envelopes
– E
Create Labels –
L
Start Mail Merge
– S
Select
Receipents – R
Edit Receiptnt List
– D
Write &
Insert Fields Highlight Merge Fields – H
Write &
Insert Fields Addres Block - A
Write &
Insert Fields Greeting Line – G
Write &
Insert Fields Insert Merge Field - I
Write &
Insert Fields Rules – U
Write &
Insert Fields Matc Fields – T
Write &
Insert Fields Update Labels – B
Preview Results
– P
Preview Results First
Record – O
Preview Results Previous
Record – M
Preview Results
Go to Record – W
Preview Results
Next Record – X
Preview Results
Last Record – V
Preview Results
Find Receipent – J
Preview Results
Auto Check for Errors – K
Finish Merge - F
Review
Ribbon – ALT + R
Review Ribbon Commands
Spelling and
Grammar – S
Research – R
Thesaurus – E
Proffing – L
Translation
Screen Tip – P, T
Set Language – U
Word Count – W
New Comment – C
Delete Comment –
D
Previous Comment
– V
Next Comment – N
Track Changes –
G
Track Balloons –
T, B
Strack Show
Final Showing Markup – T, D
Tracking Show
Markup – T, M
Tracking
Reviewing Pane – T, P
Changes Accept –
A
Changes Reject –
R
Changes Previous
– F
Changes Next – H
Compare – M
Compare Show
Source Documents – O
Protect Document
– P, R
View
Ribbon – ALT + W
View Ribbon Commands
Document Views
Print Layout – P
Document Views
Full Screen Reading
Document Views
Web Layout – L
Document Views
Outline – U
Document Views
Draft – E
Show/Hide Ruler
– R
Show/Hide
Gridlines – G
Show/Hide
Message Bar – D
Show/Hide
Document Map – V, M
Show/Hide
Thumbnails – H
Zoom – Q
Zoom 100% - J
Zoom One Page -
1
Zoom Two
Pages - 2
Zoom Page Width
– 3
Window New
Window - N
Window Arrange
All - A
Window Split
Window Side by
Side - B
Window
Syncronisis Scrolling – Y, S
Window Reset
Window Position – T
Switch Windows –
W
Macros - M
Add-Ins
Ribbon – ALT + X
Add-Ins Ribbon Commands
The
Add-Ins Ribbon appeas only if programs that interact with MS Office 2007 have
been installed. For example, on the computer that is document was created on,
the Word 2007 contained an Add-Ins Ribbon for Openbook. The Scan Using OpenBook
command is the letter K. Another computer I looked at had an Add-Ins Ribbon for
Adobe PDF Creation. For these it will be necessary to rely on JAWS to announce
the commands and then record them into this document for future reference as
needed.
Microsoft Office Button – ALT + F
New – W
Open – O
Save – S
Save As Sub Menu
– A
Word Document – W
Word Template – T
Word 97-2003 – 9
Find add-ins for other file formats
– F
Other Formats - O
Print Sub Menu–
P
Print – P
Quick Print – Q
Print Preview – V
Prepare Sub Menu
– E
Properties – P
Inspect Document – I
Encrypt Document – E
Restrict Permission Sub Menu – R
Unrestricted Access – U
Restricted Access – R
Manage Credentials - M
Add a Digital Signature – S
Mark as Final – F
Run Compatibility Checker - C
Send Sub Menu –
D
E-mail – E
Bluetooth …
Internet Fax - X
Publish Sub Menu
– U
Blog – B
Document Management Server – D
Create Document Workspace - C
Close – C
Word Options – I
Exit Word – X
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